HOA Management Blog

Board Members

Eliminating or Adding Amenities in an HOA

Eliminating or taking on additional HOA responsibilities may appear to be a straightforward undertaking, but there are a number of considerations. The primary considerations are the requirements of the HOA's governing documents and the ramifications on the HOA's budget. A third consideration is the unintended consequences of whatever decision is made.   Boards of directors...
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Communication When Disaster Strikes the HOA
Board Members

Communication When Disaster Strikes the HOA

Planning for disaster is one of those tasks that unfortunately seems to be put on a backburner. Out of sight, out of mind, is human nature with non-pressing issues. As with any emergency or potentially stressful situation, preparation maybe more difficult when the situation is upon the HOA member. That is why planning well beforehand...
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Salt Water Pools
Board Members

Salt Water Pools

Pool maintenance costs being one of the largest budget items for an HOA, a saltwater pool may help to lower expenses. A salt water or saltwater pool is a swimming pool, which is filled with a mild salt solution. Many companies that install pools can construct salt water pools and outfit them with the necessary...
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Annual HOA Audits & Reviews
Board Members

Annual HOA Audits & Reviews

Each year William Douglas Management's Accounting Department seeks quotes from outside CPA firms to perform audits and reviews for our client’s financial records. A quote for performing the HOA's tax returns is also obtained at the same time. Combining either an audit or a review with the tax preparation, typically offers a cost savings to...
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Other HOA Meeting Guidelines
Board Members

Other HOA Meeting Guidelines

- When a topic is first introduced or a main motion is made, allow all questions for informational purposes to be asked before opening to debate.   - Discourage the repetition of arguments. Discourage dialogues that start up between two individuals in debate.   - If debate carries on too long, impose time limits on...
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5 Points About the HOA Reserves
Board Members

5 Points About the HOA Reserves

Reserves are a crucial aspect of all HOAs.   1 - The Internal Revenue Service considers general maintenance items not appropriate use of Reserve funds. For example painting may not qualify as a Reserve item.   2 - Reserves have to be allocated for a specific purpose. Contingency Reserves, General Reserves, Rainy Day Reserves could...
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HOA Retention Ponds Don’ts
Board Members

HOA Retention Ponds Don’ts

DO NOT mow detention pond too close to the surface; height should be 4 to 6 inches to maintain healthy grasses.   DO NOT apply landscaping chemicals in pond area, or in areas where the residue could make it into the pond during a storm event.     William Douglas Management, providing excellent management services...
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HOA Pet Safety
Board Members

HOA Pet Safety

Most HOA rules and regulations address members not restraining their dog. And boards use the enforcement provisions in the declarations or state statutes to hold members who violate the rules and regulations accountable. Another compliance strategy could be informing members that according to the American Humane Society, an unleashed dog has an average life span...
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French Drain
Board Members

French Drain

HOA boards are routinely faced with drainage issues and seek effective solutions. One of the most common and effective solutions is the French drain. A French drain is basically a ditch lined with rocks or gravel that helps drain water away from an area. It is used to protect the foundation of a house or...
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What to Distribute At Your HOA’s Annual Meeting
Board Members

What to Distribute At Your HOA’s Annual Meeting

What to distributed at an annual meeting can vary from HOA to HOA. This is due to prior practices of what was distribute at prior annual meetings. Also, what may be required per the HOA's governing documents.   The first place to check are the HOA's governing documents. The bylaws, the covenants, and possibly the...
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