HOA Management Blog

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The Hierarchy of Authority for HOA Governance  

1 - Statutory Federal Laws 2 - Statutory State Laws 3 - County Ordinances 4 - Municipality Ordinances 5 - HOA Declaration 6 - HOA Articles of Incorporation 7 - HOA Bylaws 8 - HOA Rules and Regulations 9 - HOA Procedural Resolutions & Guidelines 10 - Other HOA board Resolutions 11 - Actions and...
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The Year-End & the HOA’s Financials
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The Year-End & the HOA’s Financials

This time of year, William Douglas' Accounting Department is in high gear preparing for our clients’ financial year-end along with getting dues payment coupons out for the coming fiscal year. A great deal of focus is on closing the year-end books. One aspect that makes HOA’s financials different is that corporation tax returns, in most...
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Winterizing Checklist for HOA Members
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Winterizing Checklist for HOA Members

Winterizing is the process that every HOA member should undertake to make their home ready for winter. Freezing temperatures, ice, snow and wind can cause severe damage to a home.   Frozen Pipes Plumbing may be located in the outer walls of a home so it may be exposed to colder air than what is...
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CC&Rs Defined
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CC&Rs Defined

“CC&Rs (Covenants, Conditions and Restrictions), also known as the declaration or declaration of covenants, conditions, and restrictions, is a governing document used primarily for planned communities. More than any other single document, the CC&Rs establishes the planned community because it spells out the essential elements of ownership. The HOA or planned community comes into existence...
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Annual Audits & Reviews
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Annual Audits & Reviews

Each year William Douglas Management's Accounting Department seeks quotes from outside CPA firms to perform audits and reviews for our client’s financial records. A quote for performing the HOA's tax returns is also obtained at the same time. Combining either an audit or a review with the tax preparation, typically offers a cost savings to...
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New ADA Pool Accessibility Mandates & the HOA
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New ADA Pool Accessibility Mandates & the HOA

There has been a great deal of media coverage of the ADA pool accessibility mandates that have affected public pools and hotel swimming pools recently, including a significant amount of miscommunication as to how these new mandates relate to HOA and condominium association swimming pools.   Section 242 of the new ADA Standards for Accessible...
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The Media = The Perception = The Reality
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The Media = The Perception = The Reality

It seems like a week does not go by without a negative newspaper article or negative broadcast news story about a homeowner association somewhere. The story usually has an emotional narrative and most of the time appears decidedly one sided against the homeowner association or the HOA’s board. The most common theme of these stories...
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Membership Misconceptions
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Membership Misconceptions

It is easy to forget what some in the membership and the general public perceive about homeowner associations. For example, many disputes over architectural changes may seem petty, but they have larger ramifications if not addressed at this original level. Another example: Some believe that the homeowner association boards of directors have unbridled power in...
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Homeowner Associations and the Media
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Homeowner Associations and the Media

It seems like hardly a day passes when there is not a homeowner association in the news for a myriad of reasons. Some good reasons and unfortunately, some not so good reasons. So it is always best to be prepared and deal with whatever the issue is in the most productive way possible.   If...
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Homeowner Association Insurance Claims and Homeowner Claims Against Third Parties
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Homeowner Association Insurance Claims and Homeowner Claims Against Third Parties

A HOA's insurance policy maybe more involved than a normal homeowner policy, but it is fundamentally the same when it involves claims. As with any type of insurance claim, if not filed properly, the claim can be difficult to collect, if not uncollectable altogether. Following the basic claim steps can help insure the insurance company...
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