HOA Management Blog

The roof expense being a major budget item for many HOAs, preventive maintenance can help reduce these HOA expenses. The following five roof preventive maintenance tips and practices can be beneficial to your HOA:   1-Properly functioning eave vents and ridge vents can help extend the life of a roof by reducing the buildup of...

We have compiled a database of general HOA topic articles that can be used in membership newsletters. These articles are not copyrighted and are free to our clients. All articles are in MS Word and are downloadable.   We do ask that people utilizing the new database contribute general topic articles from their HOA’s newsletter...

11 Points Regarding The HOA's Insurance Agent Insurance agents, like doctors, have a broad range of specialties and areas of expertise. Fortunately, community association insurance is one of them. HOAs have unique needs and exposures. The insurance agent serves the HOA by:   Reviewing the HOA’s documents, recommending the legal minimum insurance requirement, and recommending...

Members of HOA boards of directors have a fiduciary duty and, with this responsibility, directors must act in the best interests of all HOA members and not their own interests.   A fiduciary relationship encompasses the idea of faith and confidence and is generally established only when the confidence given by one party is actually...

In most HOA governing documents there is probably no more unclear topic than the section addressing commercial vehicles. Usually, the language is sparse and broad at best. In many instances the language will be similar to: "No commercial vehicles are to be parked on the street or in a member's driveway."   First and foremost,...

Below are six common insurance terms that routinely come up while serving on a HOA board of directors.   Indemnity – the insurance company indemnifies, or compensates, the policyholder in the event of certain losses only up to the policyholder's interest.   Insurable interest – the policyholder generally must directly suffer a loss. This legal...

Unfinished Business, Yes; Old Business, Never! "Old Business" means that you are reconsidering issues already disposed of. "Unfinished Business" means that you are continuing with issues which are currently not completed (RONR (10th ed.), p.346). Before the current agenda is put together, the secretary advises the chair of the issues which were not disposed of...

Why do we need a HOA anyway? Why does the have so many rules? What are we getting for our dues? These are common mantras with a select few in almost all HOAs. For this article, we will refer to these members as anti-HOA members. This "anti" label is not meant to define these HOA...

The HOA’s collection process has been reviewed and structured by attorneys who specialize in HOA collections. Because of the harsh consequences for violating one of the vast and complicated collection statutes, this approved collection process is necessary to protect all parties.   One of the many challenges of being on a HOA board of directors...

Eliminating or taking on additional HOA responsibilities may appear to be a straightforward undertaking, but there are a number of considerations. The primary considerations are the requirements of the HOA's governing documents and the ramifications on the HOA's budget. A third consideration is the unintended consequences of whatever decision is made.   Boards of directors...