Quorum

A quorum is the number of members required to be present before a meeting can legally be conducted. Quorums are necessary for annual membership meetings and board of directors meetings. If HOA business is to be conducted, special membership meetings would require a quorum as well.   For board of directors meetings, unless the bylaws…

Eliminating or Adding Amenities in an HOA

Eliminating or taking on additional HOA responsibilities may appear to be a straightforward undertaking, but there are a number of considerations. The primary considerations are the requirements of the HOA’s governing documents and the ramifications on the HOA’s budget. A third consideration is the unintended consequences of whatever decision is made.   Boards of directors…

Communication When Disaster Strikes the HOA

Planning for disaster is one of those tasks that unfortunately seems to be put on a backburner. Out of sight, out of mind, is human nature with non-pressing issues. As with any emergency or potentially stressful situation, preparation maybe more difficult when the situation is upon the HOA member. That is why planning well beforehand…

Salt Water Pools

Pool maintenance costs being one of the largest budget items for an HOA, a saltwater pool may help to lower expenses. A salt water or saltwater pool is a swimming pool, which is filled with a mild salt solution. Many companies that install pools can construct salt water pools and outfit them with the necessary…

Annual HOA Audits & Reviews

Each year William Douglas Management’s Accounting Department seeks quotes from outside CPA firms to perform audits and reviews for our client’s financial records. A quote for performing the HOA’s tax returns is also obtained at the same time. Combining either an audit or a review with the tax preparation, typically offers a cost savings to…

Other HOA Meeting Guidelines

– When a topic is first introduced or a main motion is made, allow all questions for informational purposes to be asked before opening to debate.   – Discourage the repetition of arguments. Discourage dialogues that start up between two individuals in debate.   – If debate carries on too long, impose time limits on…