Homeowner Association Board Meeting Basics

The objective of any homeowner association board of directors meeting should be to accomplish association business in a proper and efficient manner. Scope of Meeting:  Issues that only fall within the authority of the association should be addressed.  Agenda topics should not be too broad to prevent fruitful discussion and decision making. Agenda:  The meeting…

Auto Draft = Cost Savings

William Douglas Management, as a service to our clients, offers free Auto-Drafting of monthly dues.  Auto-Drafting not only helps our company keep costs down, but it saves our associations money as well.   Associations that have strongly promoted Auto-Drafts have reduced delinquencies and have eliminated the necessity of printing coupons, thus saving money and improving cash…

The Role of the Association Treasurer

The treasurer is the financial voice of the board of directors and the association. The roll of the association treasurer can be narrow in focus and is crucial to the smooth operation of any association. Whereas the association president is charged with leading the association, the treasurer is charged with ensuring the financial wellbeing of…

The Role of the Association Board President

It goes without saying that the role of the association President is wide in scope and can be difficult to pigeonhole. The ultimate goal of any Board of Directors is to increase the overall standard of living of the membership and to increase the value of the property within the association.  The President is charged…

The Role of the Association Board Secretary

The roll of the association secretary may be a little easier to define than that of the association president, but it is no less varied.  Whereas the association president is charged with leading the association, the association secretary is charged with maintaining the records and protecting the association from liability. An Overview of the Secretary’s…

The Role of the Association Vice President

The role of the association vice president can be wide in scope, but can also be narrow in scope depending on the particular vice president or the board of directors.  The vice–president may assume additional duties as defined by the board of directors and the association’s governing documents. An Overview of the Vice President’s Role…

Capital Reserve Funds

Capital Reserve Funds Capital Improvement Reserves are funds set aside separately to fund future capital repairs or improvements of a homeowners association or condominium association’s common elements.  Capital items can be roofs, streets, sidewalks, pools, tennis courts, elevators, and other common elements. Some Membership FAQ: Why does an HOA need Reserves?  Why should I take…