HOA Management Blog

Winter Travel Tips
Board Members Residents

Winter Travel Tips

Do you plan on traveling to the mountains or embarking on a journey up north? If so, here are a few tips to help you gear up for the challenges that colder climates can present: Pack Wisely During winter travel, ensure your packing aligns with your destination's climate. Bring light clothing for layering, sensible shoes...
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Your Handbook for Winter Weather
Board Members Residents

Your Handbook for Winter Weather

Depending on your location, it's likely that you'll encounter at least one bout of winter weather before the arrival of spring. Whether facing a freeze or snow, it's essential to prepare adequately to ensure the safety of yourself, your loved ones, and your residence. Ready Your Home's Exterior Before the winter weather begins, prepare the...
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A Neighborly Guide to Enjoying Christmas Lights in Your Community
Board Members Residents

A Neighborly Guide to Enjoying Christmas Lights in Your Community

The festive season is here, and one of the most popular traditions is cruising around neighborhoods to appreciate the shimmering Christmas lights. To assist you in your local Christmas light expedition, we've compiled a guide with suggestions for being a thoughtful and considerate community member during the holiday season. Mindful Driving It's crucial to drive...
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Preparing Your HOA Community for the Holidays
Board Members

Preparing Your HOA Community for the Holidays

The holiday season is a time for joy, togetherness, and celebration. For many communities, the HOA plays a crucial role in creating a festive and welcoming atmosphere during this time of year. While a good amount of holiday cheer comes from a community’s residents themselves, there are several things your HOA board can do to...
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Increasing Assessments
Board Members

Increasing Assessments

As with all associations, expenses go up each year as reflected in the annual budget. First and foremost, these expense increases should always be offset by matching assessment increases.  The reasoning being, that these gradual yearly assessment increases are viewed much more favorably by the membership, than an extreme increase down the road.  When these...
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Homeowner Association Proxies
Board Members Residents

Homeowner Association Proxies

Without a doubt, a small book could be written just on the utilization of proxies for a homeowner association annual meeting. On Amazon, there is a book on the use of proxies for annual meetings of businesses, or more precisely, profit corporations. However, there are no specific books for the use of proxies and homeowner...
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HOA Board of Directors Meeting Minutes – Part 2 of 2
Board Members

HOA Board of Directors Meeting Minutes – Part 2 of 2

Transcribing Minutes should be transcribed as soon as possible after the board of directors’ meeting. This improves accuracy and makes compiling the minutes much more efficient. Review the notes and agenda. Make concise adjustments where needed. It is acceptable to clarify points by adding additional information. Once transcribed, double-check notes about decisions made, the motions,...
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HOA Board of Directors Meeting Minutes – Part 1 of 2
Board Members

HOA Board of Directors Meeting Minutes – Part 1 of 2

The board meeting minutes are a written record of the board meeting of the homeowner association board of directors. Meeting minutes are essentially the formal summary of what transpired during a board of directors meeting. Meeting minutes are typically recorded and maintained by the board secretary. The board secretary is the designated custodian of the...
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The HOA & Steering Clear of Court
Board Members

The HOA & Steering Clear of Court

Overview Fortunately, the vast majority of HOA legal matters do not result in full-blown litigation. There is a great deal of truth to the adage: the only person who wins a lawsuit is the lawyer. Because of covenant enforcement issues and collection issues, legal proceedings are a way of life with homeowner associations. With all...
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Be Careful What You Write Down
Board Members

Be Careful What You Write Down

Issues can sometimes arise when homeowner association boards of directors implement resolutions, procedures, and rules and regulations that are in addition to what is mandated by their declaration of covenants, bylaws, or articles of incorporation. These implementations, or subsidiary documents, can also be in addition to established state statutes. These subsidiary documents typically originate due...
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