Meeting agendas make a great outline.

To improve accuracy minutes should be written as soon as possible after the meeting

Written committee reports can be attached to the minutes and referred to within.

Distribute minutes to board or committee members before the meeting in which they will be approved so they can be reviewed, and this will speed up the approval process during the meeting.

Keep opinions and observations that are not relevant from the minutes.

Legal or collection issues should be redacted before being distributed to non-board members.

If corrections to minutes are made, these corrections must be made in the text of the minutes being approved. The minutes of the meeting at which the corrections are made should merely indicate that the minutes were approved “as corrected.”   [RONR (10th ed.), p. 452, l. 12-15; p. 458, l. 10-16; see also p.151 of RONR In Brief.]     WDPM

If it is necessary to correct minutes after they have been approved, such corrections can be made by means of the motion to “Amend Something Previously Adopted.” The exact wording of that motion, whether adopted or rejected, should be entered in the minutes of the meeting at which it was considered. [RONR (10th ed.), p. 452, l. 12-15; p. 458, l. 10-16; see also p.151 of RONR In Brief.]

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