Motion – Six Step Process

Properly making motions is crucial to the operation of a HOA board meeting. The motion process has to be followed to take action on board decisions.



STEP 1: A member is recognized by Chair, and makes a motion;

Common Mistake: Does not wait to be recognized and starts to discuss the motion before completing STEP 2, 3, and 4 below.


STEP 2: Another member seconds motion;

Common Mistake: The person seconding the motion dives into the merits of the motion.


STEP 3: The Chair restates the motion;

Common Mistake: Motion is restated differently from the wording of the maker. The motion that is adopted is the one stated by the Chair.


STEP 4: The members debate the motion;

Common Mistake: Debate gets out of control in duration and relevance. Members talk at each other across the room rather than through the Chair.


STEP 5: Chair asks for the affirmative votes & then the negative votes;

Common Mistake: The Chair states ‘All in favor’ and fails to instruct the members what to do with regard to voting (i.e.,’say aye’,’raise hands’, etc.); or the negative vote is never requested and counted!


STEP 6: The Chair announces the outcome of the voting, instructs members of the needed action that results and introduces the next item of business.

Common Mistake: Chair fails to state result of vote. No instructions on needed action.




William Douglas Management, providing excellent management services to HOAs and condominium associations since 1980.


Copyright 2018 William Douglas Management, Inc.


Copyright © 2023 William Douglas Management Company | All Right Reserved