KNOWLEDGE BASE
FREQUENTLY ASKED QUESTIONS
Architectural Questions
Do I have to get permission to make architectural changes to my house?
Yes. Architectural changes made to the outside of your home- adding a new fence, painting your home, etc.- must be formally requested. You can do this by submitting an Architectural Committee request form, sometimes called an ARC or ACC form.
How long does it take for my ARC to be processed?
We ask that homeowners allow at least 30 days for an Architectural Request to be processed. This is because board members have to review the forms and sign-off on them, which may take some time- board members are homeowners just like you, with families and full-time jobs, and are not paid for their role on the board of directors.
Violation Questions
Can I report my neighbor’s pet?
To report a pet for being off leash, not cleaned up after, or any other pet infraction, you have to have to be able to identify the pets owner or their address. Otherwise, there is very little we can do. Unless you can provide this information, pet-related complaints should be directed to municipal animal control services.
How long do violations take to be processed?
For all violations that are sent to us, they are immediately redirected to the community manager. From there, it may be a few days for a notice to be sent to the homeowner responsible for the violation, who will then need to resolve the violation or face further fines and escalation, which could result in legal action. Individuals that report a violation will not be given any information about whether the violation was addressed or resolved.
Account Information Questions
How do I change my mailing address?
To change your mailing address, send an email with your account number and new address to addresses@wmdouglas.com
I just got married/divorced. How do I update my information?
To update your property information, you will need to change this information on your deed. Once this is done, email your request with the new deed to addresses@wmdouglas.com
The owner of a property has passed away. How do I update this information?
If you are a spouse of the deceased, send a copy of the death certificate to addresses@wmdouglas.com.
If you are the executor, please send a copy of your Letter of Testamentary to addresses@wmdouglas.com.
What should I do if I didn’t receive a coupon book?
If you should have received a coupon book in the mail and did not, please send your inquiry to coupons@wmdouglas.com along with your account number and mailing address. Also, to see your account with your paid dues, go to your homeowner account at https://wdm.cincwebaxis.com/. If you do not have an account, you can register at any time on our website.
What should I do if I mailed my payment but it has not posted to my account?
If you deposited a check and it cleared, send a front/back photo of the check to adjustments@wmdouglas.com. If it has not cleared, do NOT place a stop payment, as you could potentially be issued a return fee of $20.
My association is leaving William Douglas. How do I cancel ACH?
If your association is leaving William Douglas, you won’t have to do anything. ACH will be terminated for the whole community.
I am moving out of my association. Do I need to cancel payments?
Yes. If you have ACH set up, cancel this by emailing ACH@wmdouglas.com. If you have BillPay set up through your financial institution, you will need to contact them to cancel this.
Portal Questions
How do I register my additional property/account number?
- Log in and click Your Name in the upper right hand corner and select "Switch Account" in the drop down. In the new pop up window, select "Register an Additional Property" at the bottom and complete the registration for your other account.
-To switch to your other account, please click Your Name in the upper right hand corner and select "Switch Account" in the drop down.
How do I change my email address and password for the web site?
-Log in and go to Account information. In the drop down menu, select My Profile and scroll down to the middle of the page where email address and password are listed.
How do I contact my property manager through the web site?
-Log in to your account and go to “Contact Us”. This message will go directly to your property manager.
How do I update my mailing address?
-Please email addresses@wmdouglas.com. Include your property address as well as the address you would like to receive your mail.
How do I view association documents?
-Please log in to your account and go to Community Information. In the drop down menu select Documents. Please click on the folder to view the contents.
Will my recurring online payment automatically change if the dues amount changes?
-No, please log in to your account and update the amount using edit.
How do I update the amount on my recurring payment?
-Log in to your account and go to Pay Assessments at the top. Scroll down to Recurring Payments and click edit. Please scroll up to view pop-up box. Please change the amount and click save. *If a red stop sign is beside your phone number please delete it and type it in again with no parenthesis or dashes.
How do I stop my online recurring payment?
-Log in to your account select Pay Assessments at the top. Scroll down to Recurring Payments and click delete.
Is there a fee for an online payment?
-Yes, a third party echeck processing fee of $1.99 will be applied at the time of payment. Credit card fees are based on your payment amount. If a change is made to your recurring payment ie. a date change, amount change or a new recurring payment; a fee will be applied.
Who do I contact if I have a question regarding my account?
-Email HOA@wmdouglas.com or call (704) 347-8900 and ask for Homeowner Services.