HOA Management Blog

Be Careful What You Write Down
Board Members

Be Careful What You Write Down

Issues can sometimes arise when homeowner association boards of directors implement resolutions, procedures, and rules and regulations that are in addition to what is mandated by their declaration of covenants, bylaws, or articles of incorporation. These implementations, or subsidiary documents, can also be in addition to established state statutes. These subsidiary documents typically originate due...
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HOA Lawsuits & Legal Discovery – Part Two
Board Members

HOA Lawsuits & Legal Discovery – Part Two

Continued from Part One Request for admissions Or a request to admit, are written statements sent from one litigating party to another litigating party to seek either an admission or denial on a specific claim of the lawsuit. A request for admissions, while similar to interrogatories, is different in purpose. This difference is that each...
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HOA Lawsuits & Legal Discovery – Part One
Board Members

HOA Lawsuits & Legal Discovery – Part One

Most homeowner associations (HOAs) seldom become involved in litigation other than collection-related litigation involving delinquent members. However, it is beneficial for the board of directors to have an understanding of certain aspects of this legal process. The discovery phase or simply discovery is one major aspect of civil litigation. Discovery can be one of the...
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The “Secrets” of Executive Session? (Part Two)
Board Members

The “Secrets” of Executive Session? (Part Two)

Minutes must be taken in executive session if actions are taken. It is preferable for the board secretary to keep a completely different set of minutes for the executive session. Executive session minutes should be approved in the executive session of the next board of directors meeting. If one set of meeting minutes are compiled...
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The “Secrets” of Executive Session? (Part One)
Board Members

The “Secrets” of Executive Session? (Part One)

A common misconception with a few homeowner association (HOA) members is that there is something improper or something is being done improperly when the board of directors enters into executive session. A common question is why would anything have to be secret and kept from the homeowners? This misconception is not just held by some...
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The ABCs of HOA Board Resolutions (Part Two)
Board Members

The ABCs of HOA Board Resolutions (Part Two)

There are typically four categories of resolutions for a homeowner association (HOA): Policy: Policy resolutions address member’s rights and duties. For example, rules for the use of common areas and amenities. Architectural guidelines and enforcement procedures would be another example. However, issues such as these in the majority of cases are best addressed with amendments...
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The ABCs of HOA Board Resolutions (Part One)
Board Members

The ABCs of HOA Board Resolutions (Part One)

A resolution is simply a written motion, many times a very detailed motion. Resolutions are used by legislative bodies, nonprofit corporations, and large and small for-profit corporations. The terms corporate resolution and board resolution are synonymous. In some cases, and areas, the term “resolve” is used instead of, or in addition to, “resolution.” For-profit corporation's...
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The Composition of a Typical Plumbing System
Board Members

The Composition of a Typical Plumbing System

One of the challenges of serving on an HOA board of directors is dealing with issues and possibly not having a great deal of experience with the issue. Certain maintenance issues can arise that sometimes are beyond the experience level of a board member. However, a good basic understanding of a dwelling's major systems can...
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The HOA Board Common Maintenance Issues (Part Two of Two)
Board Members

The HOA Board Common Maintenance Issues (Part Two of Two)

Sill Plate & Bank Joist A termite infestation and the related damage caused is a persistent problem for HOAs. Termite damage can occur from the bottom of a structure to the attic. Any part of a structure that is composed of untreated wood is susceptible to termite infestation. A common location, and an expensive area to...
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The HOA Board Common Maintenance Issues (Part One of Two)
Board Members

The HOA Board Common Maintenance Issues (Part One of Two)

One aspect of serving on any HOA board of directors is the HOA board member's prior scope of knowledge regarding issues that commonly arise while serving. Many times a new board member could be an expert in a particular specialty that is of huge benefit to their service on the board. A good example of...
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