May 24, 2018

Motion – Six Step Process

Properly making motions is crucial to the operation of a HOA board meeting. The motion process has to be followed to take action on board decisions. […]
May 21, 2018

Squatters Rights/ Adverse Possession

Squatters’ rights or adverse possession is an antiquated legal situation that occurs, with regard to HOAs, when someone moves into a vacant home and makes it […]
May 10, 2018

Does the HOA Pool Have A Leak or is it Water Evaporation?

Water being such a large part of a HOA’s annual budget watching for pool leaks is always prudent. However, it is very common for normal every […]
May 7, 2018

HOA Hearings For Covenant Violations

Hearings may or may not be required to levy fines for covenant violations. The HOA’s governing documents may require hearings for this purpose. Or state statutes […]
May 1, 2018

Irrigation Systems

Irrigation system maintenance is many times buried in a HOA’s annual budget in general landscaping and the master water category. But nonetheless an irrigation system is […]
April 23, 2018

Insurable & Non-Insurable

The definition of insurance is to provide financial coverage by contract whereby one party undertakes to guarantee another against loss by a specified contingency or peril. […]
April 16, 2018

What is the Difference between a Director and an Officer?

Individuals may serve on a HOA board of directors for many years and not realize there is a difference between a director and an officer. In […]
April 4, 2018

Basic HOA Homeowner Preventive Maintenance Scheduling

A home being most people’s biggest investment, a basic preventive maintenance schedule for this home is analogous to routinely checking a retirement plan to make sure […]
April 4, 2018

HOA Insurance Policy Review

William Douglas Management recommends to their client Boards of Directors that they review their HOA’s insurance policies each year. There are basically three different policies that […]
April 2, 2018

How To Improve HOA Annual Meeting Attendance

Annual Meeting Date   In many instances the date or possibly the time of year of the annual meeting is prescribed in the HOA’s governing documents. […]
March 27, 2018

Sunshine Laws – HOA Board Openness

Frequently the term Sunshine Law wrongly comes up with regard to the operation of an HOA. Sunshine laws are federal statutes and some states have similarly […]
March 15, 2018

Member in Good Standing

When an HOA member fails to pay their assessment or violates the CC&Rs, how does the board respond? For past due assessments the HOA has the […]
March 8, 2018

Ding Dong Ditch

HOAs are a microcosm of society and are subject to the trends or fads that affect the rest of society. Some trends or fads are harmless, […]
March 8, 2018

Do People Fear Public Speaking More Than Death?

The answer is “Yes,” according to the well-known Bruskin-Goldring Survey. However, successfully speaking at an HOA annual meeting, or any HOA meeting, is achievable with preparation. […]
March 4, 2018

What Are Signs of Termite Damage

HOAs are faced with various insect infestation, none cause more damage than termites. Termites are tough and resistant insects with a voracious appetite for wood. Unfortunately, […]
March 4, 2018

Chairing the HOA Annual Meeting

The chair presides over the HOA annual meeting or any deliberative assembly. The chair conducts the meeting and is responsible for the orderly opening, progression and […]
February 25, 2018


A quorum is the number of members required to be present before a meeting can legally be conducted. Quorums are necessary for annual membership meetings and […]
February 16, 2018

Eliminating or Adding Amenities in a HOA

Eliminating or taking on additional HOA responsibilities may appear to be a straightforward undertaking, but there are a number of considerations. The primary considerations are the […]
February 11, 2018

Communication When Disasters Strike’s The HOA

Planning for disaster is one of those tasks that unfortunately seems to be put on a backburner. Out of sight, out of mind, is human nature […]
February 11, 2018

Salt Water Pools

Pool maintenance costs being one of the largest budget items for an HOA, a saltwater pool may help to lower expenses. A salt water or saltwater […]
February 2, 2018

Annual HOA Audits & Reviews

Each year William Douglas Management’s Accounting Department seeks quotes from outside CPA firms to perform audits and reviews for our client’s financial records. A quote for […]
February 2, 2018

Other HOA Meeting Guidelines

– When a topic is first introduced or a main motion is made, allow all questions for informational purposes to be asked before opening to debate. […]
January 26, 2018

Five Points Regarding HOA Reserves

Reserves are a crucial aspect of all HOAs.   1 – The Internal Revenue Service considers general maintenance items not appropriate use of Reserve funds. For […]
January 26, 2018

HOA Retention Ponds Don’ts

DO NOT mow detention pond too close to the surface; height should be 4 to 6 inches to maintain healthy grasses.   DO NOT apply landscaping […]
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