January 19, 2018

HOA Pet Safety

Most HOA rules and regulations address members not restraining their dog. And boards use the enforcement provisions in the declarations or state statutes to hold members […]
January 19, 2018

French Drain

HOA boards are routinely faced with drainage issues and seek effective solutions. One of the most common and effective solutions is the French drain. A French […]
January 10, 2018

What to Distribute At Your HOA’s Annual Meeting

What to distributed at an annual meeting can vary from HOA to HOA. This is due to prior practices of what was distribute at prior annual […]
January 10, 2018

The Hierarchy of Authority for HOA Governance  

1 – Statutory Federal Laws 2 – Statutory State Laws 3 – County Ordinances 4 – Municipality Ordinances 5 – HOA Declaration 6 – HOA Articles […]
January 5, 2018

The Year-End & the HOA’s Financials

This time of year, William Douglas’ Accounting Department is in high gear preparing for our clients’ financial year-end along with getting dues payment coupons out for […]
January 5, 2018

Winterizing Checklist for HOA Members

Winterizing is the process that every HOA member should undertake to make their home ready for winter. Freezing temperatures, ice, snow and wind can cause severe […]
December 28, 2017

CC&Rs Defined

“CC&Rs (Covenants, Conditions and Restrictions), also known as the declaration or declaration of covenants, conditions, and restrictions, is a governing document used primarily for planned communities. […]
December 28, 2017

Annual Audits & Reviews

Each year William Douglas Management’s Accounting Department seeks quotes from outside CPA firms to perform audits and reviews for our client’s financial records. A quote for […]
December 26, 2017

New ADA Pool Accessibility Mandates & the HOA

There has been a great deal of media coverage of the ADA pool accessibility mandates that have affected public pools and hotel swimming pools recently, including […]
December 15, 2017

The Media = The Perception = The Reality

It seems like a week does not go by without a negative newspaper article or negative broadcast news story about a homeowner association somewhere. The story […]
December 8, 2017

Membership Misconceptions

It is easy to forget what some in the membership and the general public perceive about homeowner associations. For example, many disputes over architectural changes may […]
December 8, 2017

Homeowner Associations and the Media

It seems like hardly a day passes when there is not a homeowner association in the news for a myriad of reasons. Some good reasons and […]
November 29, 2017

Homeowner Association Insurance Claims and Homeowner Claims Against Third Parties

A HOA’s insurance policy maybe more involved than a normal homeowner policy, but it is fundamentally the same when it involves claims. As with any type […]
November 29, 2017

Winterizing the Homeowner Association Swimming Pool

The pool management company is responsible for winterizing the homeowner association swimming pool. They will also winterize the pool bathrooms and other associated pool facilities if […]
November 17, 2017

Legal Membership Communications

The importance of adhering to the homeowner association’s governing documents and state statutes regarding notification requirements cannot be stressed enough. Not following the proper procedures and […]
November 10, 2017

Challenging Personalities

“People’s personalities, like buildings, have various facades, some pleasant to view, some not.” – Francois de la Rochefoucauld   Every association membership is different, but there […]
November 10, 2017

The Public Insurance Adjuster & the HOA

When disaster strikes a homeowners association such as fire, flood, hail damage etc., and a claim needs to be filed, a public insurance adjuster is the […]
November 10, 2017

HOA Annual Meeting Paperwork Basics

An annual meeting is a meeting of the HOA membership required by state statutes and the association’s governing documents. The annual meeting is held every year […]
November 4, 2017

Fines And the Concept of Reasonableness

Association managers are often asked, “What should we fine for this violation of the rules and regulations?” Or, “what do other HOA boards fine for this […]
November 4, 2017

When Are You Not Covered by Your HOA’s D&O Policy

Directors and Officers liability insurance (D&O) provides coverage in the event of a lawsuit claiming an association board or individual director’s act or omission. D&O insurance […]
October 27, 2017

The Americans with Disabilities Act and The Association

With an aging population and the recent Pool Accessibility Standards, it has become increasingly necessary for homeowner associations and condominium associations to be aware of the […]
October 27, 2017

The HOA & the 1099 Contractor

Most homeowner associations utilize 1099 contractors instead of hiring full or part-time employees. The primary benefits are the flexibility and cost savings. A 1099 contractor is […]
October 20, 2017

Board Meetings & Proxies

Exercising proxies is not permitted in Board of Director meetings. Deliberative assemblies such as a Board meeting are not conducive to the use of a proxy; […]
October 11, 2017

Reasonable Rules

Homeowner association boards of directors establish rules and regulations that the entire membership are asked to observe so that the association can maintain property values and […]
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